Meetings
Top 15 Modern Tech Tools For Efficient Corporate Meetings
Sowmya Sankaran / Reading Time: 5 mins
In today's rapidly growing business environment, the success of corporate meetings often hinges on the effective utilization of modern technology. As companies strive for efficiency and productivity, the right tools can streamline communication, collaboration, and decision-making during team meetings. In this comprehensive guide, we will explore the top 15 modern tech tools that are reshaping the landscape of corporate meetings.
Tech Tools for Corporate Meetings
Zoom
Zoom has become synonymous with virtual meetings, offering a seamless platform for video conferencing. Its intuitive interface, high-quality video, and robust features make it an indispensable tool for remote and hybrid teams. Zoom facilitates face-to-face interactions, fostering better communication and engagement among team members. Features like screen sharing, breakout rooms, and recording capabilities enhance collaboration during meetings.
Microsoft Teams
Microsoft Teams integrates with the Microsoft 365 suite, providing a centralized hub for collaboration. It combines chat, video conferencing, file sharing, and app integration, creating a cohesive environment for team communication. Teams streamlines communication by consolidating discussions, document sharing, and video calls in one platform. Integration with other Microsoft apps enhances productivity, making it an ideal tool for businesses invested in the Microsoft ecosystem.
Slack
Slack is a messaging app designed for real-time communication. Its channels, direct messages, and integrations with various tools make it a preferred choice for quick and efficient team communication.Slack's instant messaging format reduces email clutter and enables team members to communicate in real time. Channels dedicated to specific projects or topics enhance organization, fostering a collaborative and responsive work environment.
Otter.ai
Otter.ai uses AI to generate shareable, interactive transcripts of meetings that highlight key takeaways, questions and action items. Participants can also edit transcripts to ensure accuracy. Searchable transcripts boost meeting productivity by reducing fatigue and clarifying follow-ups.
Slido
Slido modernizes meetings with live polls, quizzes, word clouds and Q&A that incorporate audience participation. Presenters gain insights through real-time feedback. Features like upvoting questions help identify top issues to address, improving discussions.
Docket
Docket takes meeting prep next-level with agendas containing narratives, polls, quizzes, attachments and action items. Agendas can be annotated live during meetings, then shared as recaps driving follow-through. Customizable templates make Docket agendas stand out.
MeetingBooster
MeetingBooster provides valuable analytics on meeting effectiveness like participation rates, engagement and assigned action items. The ability to build agendas, take notes, schedule follow-ups and track productivity over time makes improvement easier.
Slab
Slab offers features tailor-made for meetings like taking notes together in real time, tracking tasks and decisions, and collecting action items in one place. Integrations with tools like Slack, Gmail and Jira enable seamless follow-ups after meetings.
Polly
Polly provides real-time meeting insights through quick pulse surveys and polls during presentations. Anonymous responses give shy participants a voice. Polly surfaces in-the-moment feedback to address issues and improve future meetings.
Krisp
Krisp is an AI-powered noise-canceling tool that removes background noise from audio during virtual meetings. It ensures clear communication by suppressing unwanted sounds. Krisp enhances the audio quality of virtual meetings, eliminating background noise from both ends. This results in clearer communication, reducing distractions and enhancing the overall meeting experience.
Wire
Team communication app Wire offers an all-in-one solution for messaging, file sharing, video conferencing and external collaboration. For meetings, Wire allows screen sharing for interactive presentations. User-friendly design makes joining video conferences intuitive for participants. Built-in chat facilitates backchannel discussion during meetings. Wire's security features including end-to-end encryption, authentication and data residency help protect sensitive business data. Integrations with productivity apps like Slack, Microsoft Teams and Trello enable smooth collaboration before and after meetings.
Float
Meeting scheduling can drain productivity through endless emails negotiating availability. Float seeks to optimize the process through calendar analytics. Participants connect their calendar so Float can identify overlaps and suggest times that work for everyone. Float also provides visibility into people's availability preferences and habits, locations, time zones and work patterns to schedule more effectively. For recurring meetings, Float will automatically reschedule if conflicts emerge. Features like meeting preparation reminders and post-meeting follow-ups further increase efficiency.
Cinna
Cinna acts as a virtual assistant specialized for meetings. Users can schedule meetings hands-free via voice command by integrating Cinna with their calendar. Cinna will automatically dial into video meetings at the appropriate time. During meetings, Cinna can take notes, set action items and generate meeting summaries. Users can also ask Cinna questions by chat to follow up on past meeting discussions and agreements. Cinna connects with tools like Slack, Google Calendar, Office 365, and Salesforce to streamline pre-meeting planning and post-meeting tasks.
Focus
Focus serves as a virtual meeting assistant to optimize productivity before, during and after. Focus provides real-time transcription of meetings using speech-to-text technology. It highlights important action items, decisions and questions in the transcript. Focus can also create and share agendas as well as summarize meeting outcomes. Users can integrate Focus with calendars to schedule meetings automatically. It offers templates for different meeting types like brainstorms, retrospectives, daily standups and more.
Daily
Daily integrates with calendars and video conferencing tools to automatically send recaps after each meeting. These recaps can contain a video, audio recording or text summary. Participants are prompted to review and confirm the accuracy of recaps. Confirmed summaries are exported to platforms like Slack, Email, Evernote, Notion and Jira for easy access. By capturing key information, decisions and action items, Daily improves communication and follow-through once meetings conclude.
Conclusion
Optimizing the many meetings that fill employees' calendars today requires the right mix of solutions. Tools that facilitate preparation, engagement, follow-up and analytics can transform productivity. When thoughtfully selected and adopted, technology enables organizations to reduce wasted time, spark creative discussions, and extract maximum value from meeting interactions.
